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Exec Assistant Needed - Valley / LA

Publication Date: 12 Aug 20


Exec Assistant Needed - Valley / LA
Exec Assistant Needed - Valley / LAFront entranceGame RoomModern officesZen roomWellness dayFood truck eventOutdoor picnic setting

Woodley Ave

Van Nuys, California 91406


https://smrtr.io/447Sy Please use this link to apply

Full time

Contact Name: Yvonne Estefano
Contact Phone: 818 922 1192
E-mail: yvonne.estefano@airespring.com
URL: https://smrtr.io/447Sy

Immediate opening for reliable and committed Executive Assistant with pleasant attitude who is willing to learn in company environment.

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. They will have experience working in a busy office environment, have great time management skills, knowledge of computers and is looking for stable, long-term employment. We need you to be a star and on point right from the start. You will work on a one-on-one basis on a variety of tasks related to managerís working life and communication.

You will be expected to coordinate office activities/scheduling/appointments, manage phone calls and correspondence (e-mail, letters, packages, etc.). You will be expected to present the company in an upbeat and professional manner. We need you to have the ability to take initiative and adapt to a fast-paced environment. Excellent composition and writing skills are a must. You need to have a detailed understanding of the Microsoft Office Suite (Outlook, Word, Excel, etc.)

In this role, you will be required to perform at your peak on a daily basis. You must be able to think on your feet, problem solve, and learn how the executive thinks. You must super cool, calm and collected under pressure; and love taking ownership of your role.


Responsibilities:

Impeccable calendar management

Travel planning & booking

Correspondence for appointments and meetings

Researching when support is needed to find a solution

Helping prepare for meetings

Accurately capturing key action items to ensure nothing falls through the cracks - you need to keep up and remind the executive of things that need to be done

Opening, sorting and distributing email inbox


Qualifications / Requirements:

Full time

Flexibility with schedule is a must

High energy level and a positive attitude

Organized with the ability to multi-task and quickly adapt

A proactive approach to problem-solving with strong decision-making skills

Professional level verbal and written communications skills

Minimum 2 years in a professional/corporate environment

Minimum 2 years of experience as an assistant in a fast-paced environment

California Driverís License and ability to drive

Bachelorís Degree preferred



Additional information
All your information will be kept confidential according to EEO guidelines.

JOB BENEFITS
- Health, Vision & Dental insurance
- Competitive vacation time benefits
- 401k with company match
- Fitness/Yoga/Gym membership company discounts
- Equipped onsite kitchens including coffee & tea
- Onsite game room with ping pong, pool, pop-a-shot, foosball & more
- Onsite "Zen" relaxation room with napping chairs & massage chair
- Weekly onsite car washes while you work
- Fabulous regular company award parties, with catered food trucks, entertainment and more!
- Open and welcoming environment with monthly company meetings with the CEO
- Discounts on personal cell phone plans
- Active Fun Committee with regularly planned fun events
- Plenty of parking