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Exec Assistant Needed - Valley / LA

Publication Date: 31 Jul 19


Exec Assistant Needed - Valley / LA
Exec Assistant Needed - Valley / LAFront entranceGame RoomModern officesZen roomWellness dayFood truck eventOutdoor picnic setting
 

7800 Woodley Ave

Van Nuys, California 91406


This is an office position with an exciting, growing, privately owned telecommunications technology company. You will be assisting a high level executive at the company so their focus can be on continuing to expand the company.

Contact Name: Yvonne Estefano
Contact Phone: 818 922 1192
E-mail: yvonne.estefano@airespring.com
URL: http://www.airespring.com/careers-at-airespring/

Immediate opening for reliable and committed Exec Assistant with pleasant attitude who is willing to learn in a company environment.

The ideal candidate will be competent in prioritizing tasks and working with little supervision. They will be self-motivated and trustworthy. They will have experience working in a busy office environment, have great time management skills and knowledge of computers. You will work on a one-on-one basis on a variety of tasks related to manager’s working life and communication.

You will be expected to coordinate office activities/scheduling/appointments, manage phone calls and correspondence (e-mail, letters, packages, etc.). You will be expected to represent the company in an upbeat and professional manner.

The right candidate should have the ability to take initiative and adapt to a fast-paced environment and be looking for stable, long-term employment.

You will need to have an understanding of the Microsoft Office Suite (Outlook, Word, Excel, etc.) Excellent composition and writing skills are a must, as is the ability to think on your feet, problem solve, and learn how the executive thinks. You will need to remain calm and collected under pressure; and should embrace ownership of your role.

Responsibilities:

- Impeccable calendar management (EXTREMELY important)
- Travel planning & booking
- Correspondence for appointments and meetings
- Researching when support is needed to find a solution
- Helping prepare for meetings
- Accurately capturing key action items to ensure nothing falls through the cracks - you need to keep up with and remind the executive of items that need to be done
- Opening, sorting and distributing email inbox and other communications

Requirements:

- Full time
- Flexibility with schedule is highly desirable
- High energy level and a positive attitude
- Organized with the ability to multi-task and quickly adapt
- A proactive approach to problem-solving with strong decision-making skills
- Professional level verbal and written communications skills
- Minimum 2 years in a professional/corporate environment
- California Driver’s License and ability to drive with own vehicle

JOB BENEFITS

- Health, Vision & Dental insurance
- Competitive vacation time benefits
- 401k with company match
- Fitness/Yoga/Gym membership company discounts
- Equipped onsite kitchens including coffee & tea
- Onsite game room with ping pong, pool, pop-a-shot, foosball & more
- Onsite "Zen" relaxation room with napping chairs & massage chair
- Weekly onsite car washes while you work
- Fabulous regular company award parties, with catered food trucks, entertainment and more!
- Open and welcoming environment with monthly company meetings with the CEO
- Discounts on personal cell phone plans
- Active Fun Committee with regularly planned fun events
- Plenty of parking